An essential activity within the council is the requirement to gather and process information about the people who use our services. This will be dome in accordance with the General Data Protection Regulations (GDPR), the Data Protection Act 1998 (The Act) and other related government legislation.
The General Data Protection Regulation (GDPR) is an EU Regulation that establishes a new framework for handling and protecting the personal data of EU citizens.
It introduces new obligations and liabilities for all organisations – including parish councils, that handle personal data and new rights for individuals in respect of their personal date. All organisations must comply with the new rules by 25th May 2018.
For Monk Hesleden Parish Council itself, as a corporate body, it is the formal Data Controller and as such must meet its obligations. The council has in place a number of policies and procedures which can be viewed on the policy page, our privacy notice is shown below or can be viewed at MHPC Privacy Notice
Monk Hesleden Parish Council Privacy Notice
When you contact us
The information you provide (personal information such as name, address, email address, phone number, organisation) will be processed and stored to enable us to contact you and respond to your correspondence, provide information and/or access our facilities and services. Your personal information will be not shared or provided to any other third party.
The Councils Right to Process Information
General Data Protection Regulations Article 6 (1) (a) (b) and (e)
Processing is with consent of the data subject or
Processing is necessary for compliance with a legal obligation or
Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller
Monk Hesleden Parish Council has a duty to ensure the security of personal data. We make sure that your information is protected from unauthorised access, loss, manipulation, falsification, destruction or unauthorised disclosure. This is done through appropriate technical measures and appropriate policies. Copies of these policies can be requested.
We will only keep your data for the purpose it was collected for and only for as long as is necessary. After which it will be deleted. You many request the deletion of your data held by Monk Hesleden Parish Council at any time.
We will not process any data relating to a child (under 13) without the express parental/ guardian consent of the child concerned.
Access to Information
You have the right to request access to the information we have on you. You can do this by contacting our Data Information Officer, the Clerk to the Council, Blackhall Resource Centre, 68 Middle Street, Blackhall, TS27 4EA.
If you believe that the information we have about you is incorrect, you may contact us so that we can update it and keep your data accurate. Please contact: The Clerk to the Council, Blackhall Resource Centre, 68 Middle Street, Blackhall, TS27 4EA to request this.
If you wish Monk Hesleden Parish Council to delete the information about you please contact:
The Clerk to the Council, Blackhall Resource Centre, 68 Middle Street, Blackhall, TS27 4EA to request this
Right to Object
If you believe that your data is not being processed for the purpose it has been collected for, you may object: Please contact the Clerk to object.
Rights Related to Automated Decision Making and Profiling
Monk Hesleden Parish Council does not use any form of automated decision making or the profiling of individual personal data.
If you have a complaint regarding the way your personal data has been processed you may make a complaint to Monk Hesleden Parish Council, Data Information Officer: The Clerk Blackhall Resource Centre, 68 Middle Street, Blackhall, TS27 4EA and the Information Commissioners Office email@example.com Tel: 0303 123 1113
Summary: In accordance with the law, Monk Hesleden Parish Council will only collect a limited amount of information about you that is necessary for correspondence, information and service provision.
Monk Hesleden Parish Council do not use profiling, we do not sell or pass your data to third parties.
Monk Hesleden Parish Council do not use your data for purposes other than those specified. Monk Hesleden Parish Council make sure your data is stored securely.
Monk Hesleden Parish Council delete all information deemed to be no longer necessary.
Monk Hesleden Parish Council constantly review our Privacy Policies to keep it up to date in protecting your data. You can request a copy of our policies at any time.
Clerk to the Council: Mrs. L Wardle, Blackhall Resource Centre, 68 Middle Street, Blackhall, Co, Durham TS27 4EA.
Tel: 0191 5184900 E-mail: firstname.lastname@example.org
Terms and Conditions
These terms and conditions govern your use of our website; by using our website, you accept these terms and conditions in full. If you disagree with these terms and conditions or any part of these terms and conditions, you must not use our website.
(2) Licence to use website
Unless otherwise stated, we or our licensors own the intellectual property rights in the website and material on the website. Subject to the licence below, all these intellectual property rights are reserved.
You may view, download for caching purposes only, and print pages from the website for your own personal use, subject to the restrictions set out below and elsewhere in these terms and conditions.
You must not:
- republish material from this website (including republication on another website);
- sell, rent or sub-license material from the website;
- show any material from the website in public;
- reproduce, duplicate, copy or otherwise exploit material on our website for a commercial purpose;
- edit or otherwise modify any material on the website; or
- redistribute material from this website except for content specifically and expressly made available for redistribution (such as our newsletter).
(3) Acceptable use
You must not use our website in any way that causes, or may cause, damage to the website or impairment of the availability or accessibility of the website; or in any way which is unlawful, illegal, fraudulent or harmful, or in connection with any unlawful, illegal, fraudulent or harmful purpose or activity.
You must not use our website to copy, store, host, transmit, send, use, publish or distribute any material which consists of (or is linked to) any spyware, computer virus, Trojan horse, worm, keystroke logger, rootkit or other malicious computer software.
You must not conduct any systematic or automated data collection activities (including without limitation scraping, data mining, data extraction and data harvesting) on or in relation to our website without our express written consent.
You must not use our website to transmit or send unsolicited commercial communications.
You must not use our website for any purposes related to marketing without our express written consent.
(4) Limited warranties
Whilst we endeavour to ensure that the information on this website is correct, we do not warrant its completeness or accuracy; nor do we commit to ensuring that the website remains available or that the material on the website is kept up-to-date.
To the maximum extent permitted by applicable law we exclude all representations, warranties and conditions relating to this website and the use of this website (including, without limitation, any warranties implied by law of satisfactory quality, fitness for purpose and/or the use of reasonable care and skill).
(5) Limitations of liability
Nothing in these terms and conditions (or elsewhere on our website) will exclude or limit our liability for fraud, for death or personal injury caused by our negligence, or for any other liability which cannot be excluded or limited under applicable law.
Subject to this, our liability to you in relation to the use of our website or under or in connection with these terms and conditions, whether in contract, tort (including negligence) or otherwise, will be limited as follows:
- to the extent that the website and the information and services on the website are provided free-of-charge, we will not be liable for any loss or damage of any nature;
- we will not be liable for any consequential, indirect or special loss or damage;
- we will not be liable for any loss of profit, income, revenue, anticipated savings, contracts, business, goodwill, reputation, data, or information;
- we will not be liable for any loss or damage arising out of any event or events beyond our reasonable control;
You hereby indemnify us and undertake to keep us indemnified against any losses, damages, costs, liabilities and expenses (including without limitation legal expenses and any amounts paid by us to a third party in settlement of a claim or dispute on the advice of our legal advisers) incurred or suffered by us arising out of any breach by you of any provision of these terms and conditions, or arising out of any claim that you have breached any provision of these terms and conditions.
(7) Breaches of these terms and conditions
Without prejudice to our other rights under these terms and conditions, if you breach these terms and conditions in any way, we may take such action as we deem appropriate to deal with the breach, including suspending your access to the website, prohibiting you from accessing the website, blocking computers using your IP address from accessing the website, contacting your internet service provider to request that they block your access to the website and/or bringing court proceedings against you.
We may revise these terms and conditions from time-to-time. Revised terms and conditions will apply to the use of our website from the date of the publication of the revised terms and conditions on our website. Please check this page regularly to ensure you are familiar with the current version.
We may transfer, sub-contract or otherwise deal with our rights and/or obligations under these terms and conditions without notifying you or obtaining your consent.
You may not transfer, sub-contract or otherwise deal with your rights and/or obligations under these terms and conditions.
If a provision of these terms and conditions is determined by any court or other competent authority to be unlawful and/or unenforceable, the other provisions will continue in effect. If any unlawful and/or unenforceable provision would be lawful or enforceable if part of it were deleted, that part will be deemed to be deleted, and the rest of the provision will continue in effect.
(11) Exclusion of third party rights
These terms and conditions are for the benefit of you and us, and are not intended to benefit any third party or be enforceable by any third party. The exercise of our and your rights in relation to these terms and conditions is not subject to the consent of any third party.
(12) Entire agreement
(13) Law and jurisdiction
These terms and conditions will be governed by and construed in accordance with English law, and any disputes relating to these terms and conditions will be subject to the exclusive jurisdiction of the courts of England and Wales.
(14) Our details
The full name of our company is Monk Hesleden Parish Council
Our address is Blackhall, Resource Centre, 68 Middle Street, Blackhall Colliery, Co Durham TS27 4EA
You can contact us by email to: email@example.com